To make a meeting more productive, it is crucial to close the gap between in-person and remote attendees. Businesses need to find ways to encourage employee attendance, especially when not everyone can gather in the same venue at the same time. Hybrid meetings are definitely the most effective solution. So what are they? What benefits do they bring businesses? Let’s check it out!
According to experts on BizBash, hybrid meetings will become “the next normal”, therefore it is just a matter of time until you decide to plan your first successful hybrid meeting in the post-pandemic era.
What is a Hybrid Meeting?
A hybrid meeting is a meeting where a part of the participant joins from the office and another part joins remotely, enabled by audio and video conferencing technology with a strong emphasis on content sharing. In hybrid events, both in-person and virtual attendees can experience and engage with the same content at the same time.
Hybrid Meeting
In these meetings, the focus is on seamless collaboration and content sharing both in-room and remotely. The ultimate goal is to make meetings as intuitive and simple as face-to-face meetings thanks to meeting technologies: SWAPS and AV peripherals, video conferencing platforms like Microsoft Teams, Zoom, Webex, and the internet.
Why do you Need Hybrid Meetings?
Estimates suggest that around 29% of all meetings in the near future will be hybrid, and as more individuals adopt hybrid landscapes, this number is likely to rise. While hybrid meetings are more complicated than typical workplace discussions, they are crucial to unlocking the full potential of a team, when not everyone can present in the office or be remote.
This type of meeting is not just about enabling remote team members but ensuring everyone in the company has the same consistent experience when sharing knowledge and ideas. If meetings can remain productive and intuitive no matter where staff members are located, you can have the most flexible workplace. So what benefits hybrid meetings can bring businesses?
Increase your reach and attendance
Organizing in-person events would be challenging to accommodate thousands of attendees, but in a partially virtual event, the possibilities are endless. Even with a basic event setup, you can stream your meetings or events on social media channels to tens of thousands of attendees in any location in the world.
Increase your reach and attendance
Engage your participants
Imagine that during an on-site meeting, a Q&A session is scheduled, and people seem to be a bit scared to ask questions. This issue can be fixed by allowing attendees to submit questions remotely. Live polling and Q&A tools are just a couple of the approaches being used by remote meeting platforms like Interaction to boost engagement during hybrid meetings.
Expand speakers network
Make your hybrid events multilingual and invite talented speakers from all around the world. Thanks to remote simultaneous interpretation services, they can speak in any language, and your audience will have no difficulty understanding them.
Remain flexible
Planning an event takes months, therefore it is challenging to forecast the weather conditions (or the quarantine regulations in the case of a pandemic) for the event day. A wonderful backup strategy to ensure that your event meeting takes place in spite of all odds is to add a virtual component to your on-site meeting and allow in-person attendees to tune in online.
Remain flexible
Preserve the environment
In-person events leave an alarmingly large carbon footprint due to the frequent travel of in-person attendees, whereas virtual events have a long way to go before we can call them environmentally friendly. Giving your participants the opportunity to join the meeting remotely and avoid flying altogether is one of the main advantages of this kind of meeting.
Vietnamevents - The Leading Partner for Hybrid Meeting
Organizing a hybrid event requires modern and synchronous equipment and specialized personnel. Vietnamevents with more than 14 years of experience in the event industry provides hybrid solutions designed specifically for hybrid meetings.
There is no denying that hybrid events are taking over. If your business is not ready yet, now is the time to jump into action. For further consultation, just contact us at +84 913 311 911 (Mobile, Whatsapp, Zalo).
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