Private information security and network security is one of the top challenges when organizing virtual events in the online environment. Find out how to keep your virtual events safe with VietnamEvents through 5 things need to be considered to ensure security on virtual events.
Virtual events and security risks
The virtual event is a hot global trend as the epidemic continues to spread. Many events have been canceled, postponed, or transferred to online hosting. With the form of virtual events in the online environment, security is always a top concern, especially since the information about the data scandal of the Zoom application was released.
Technology-related security flaws can leak customer data and be easily stolen by hackers. Hackers will try to steal customer information with emails asking people to open a bad link or provide more sensitive information. Therefore, event organizers as VietnamEvents always need to ensure the safety of all customers’ information and data in virtual events.
5 things need to be considered to ensure security for customers in virtual events
Securing a virtual event is a much bigger challenge than a live event. Here are a few things you need to keep in mind to make your virtual event safer.
Security for registration
When setting up the event registration process, it is advisable to provide individual links for each attendee to easily track the activity and data associated with each link. The most important thing is to be very clear about the usage of the links in the event communication process. This will help attendees know that they are personalized and should not share their link with anyone else.
Use a password manager
One of the easiest ways to improve event security and your online privacy, in general, is to use a password manager. These tools generate and track random passwords for you to ensure that you don't reuse the same easy-to-guess password on multiple event platforms and services. All you need to do is remember a password and your other data will be securely stored in the system.
Use a code of conduct when attending an online event
This is a little-noticed issue but plays an important role in risk management when organizing virtual events. The event organizer should draft and inform the terms, conditions, and codes of conduct in advance of attending the event. Then, be prepared to deal with people with bad intentions.
Control and track data integration on event platforms
Integrating your event platform with other tools, such as the events app, is sometimes unavoidable, especially for a virtual event. However, to minimize security risks, you should try to limit the number of integrations as much as possible.
Remember to keep an eye on who you are giving access authority to, and make sure to track your integrations to get rid of which ones you no longer use.
Two-factor security and two-factor authentication
You may have encountered two-factor authentication when trying to sign in to sites like Gmail and Apple. This is a system that aims to verify someone's identity by requiring two verifications instead of just one (usually a password).
These websites often use phone numbers or email as the secondary method of authentication. However, experts warn that these methods have proven to be very vulnerable to hacking. Event organizers should use an actual two-factor authentication application that generates temporary codes, one-time password (OTP), or physical USB-C keys when securing access to any event platform when you create an event and enter information.
How to have a safe and successful virtual event with VietnamEvents?
Cybersecurity is not a new topic, but it is becoming increasingly important. Especially for online events that need to protect customers' data and privacy. VietnamEvents hopes that this will be a useful source of information that will help to keep your event safe.
In addition to external factors such as hackers, when organizing virtual events, it is also important to pay attention to information leakage from the organizers. Therefore, it is advisable to choose event organizers with experience and reputation in this field of the event organizing. Customers’ safety is always the priority of VietnamEvents.
Read more: The Asian Banker's Vietnam Awards Virtual Ceremony 2020- Successful virtual event by VietnamEvents
Conclusion
If you have any further questions or need support for your coming virtual event, don’t hesitate to contact us now!
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